Privacy Policy

When - Event Scheduling App

Effective Date: 9/30/2025

1. Information We Collect

1.1 Account Information

When you sign up using Google OAuth, we collect:

  • Your name
  • Email address
  • Profile picture (avatar URL)
  • Google account ID

1.2 Event and Scheduling Data

When you use our service, we collect:

  • Events you create (title, description, possible dates)
  • Your availability for events you participate in
  • Timestamps of when you submit availability
  • Event participation records

1.3 Notification Data

When you enable push notifications, we collect:

  • Browser push subscription information
  • Notification delivery and read status
  • Device/browser notification preferences

2. How We Use Your Information

We use your information to:

  • Provide event scheduling and coordination services
  • Authenticate your account and maintain security
  • Display your profile information to other event participants
  • Send event notifications and updates
  • Improve our service functionality

3. Information Sharing

We share your information only in these limited circumstances:

  • With Event Participants: Your name, avatar, and availability are visible to other participants in events you join
  • With Event Creators: Event creators can see participant availability and manage event settings
  • Legal Requirements: We may disclose information if required by law or to protect our rights

We do not sell, rent, or trade your personal information to third parties.

4. Data Storage and Security

Your data is stored securely using:

  • Supabase (PostgreSQL) with row-level security policies
  • Encrypted connections (HTTPS/SSL)
  • Google OAuth for secure authentication
  • Access controls limiting data visibility to authorized participants only

5. Data Retention

  • Account information is retained while your account is active
  • Event data is retained as long as the event exists
  • You can delete events you created at any time
  • Availability data is automatically cleaned up when no longer needed

6. Your Rights and Choices

You have the right to:

  • Access your personal information
  • Update your profile information
  • Delete events you created
  • Remove your availability from events
  • Delete all your data directly from within the app

7. Third-Party Services

We use these third-party services:

  • Google OAuth: For authentication (governed by Google's Privacy Policy)
  • Supabase: For data storage and backend services
  • Vercel: For hosting and deployment

8. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13.

9. Changes to This Policy

We may update this privacy policy from time to time. We will notify users of any material changes by updating the effective date.

10. Data Deletion

You can delete all your data at any time directly from within the app. This will permanently remove your account, events, and all associated data from our systems.

This privacy policy was generated for the When - Event Scheduling app. Last updated: 9/30/2025